Planners work with clients throughout the planning process of the event. Coordinators step in closer to the event date and help with the final logistics of the already planned and designed event.

For planning clients, we typically work with budgets between $75,000-$250,000.

For coordinating clients, we typically work with budgets between $50,000-$125,000. Keep in mind, budgets vary greatly given the guest count and location.

Simply put, yes. Venue Coordinators/Managers are there to protect and manage the building. If the venue has in-house food and beverage, then the Venue Coordinator/Manager will oversee that as well, but most often times will leave after dinner service. Most clients want a professional to help them through the planning process and all clients need someone to coordinate leading up the event and the day-of.

Hands down, hiring a Planner and/or Coordinator. No one knows the industry better and they can help guide you in your venue selection, setting your budget, refining your event design and sourcing the best vendors. Even our coordinating-only clients receive exclusive Hoola Events planning tools that help them throughout the process, even before their coordinating package begins.

Our experience of over 16 years, our venue and vendor relationships, our exclusive Hoola Events planning tools, our ability to creatively design and logistically organize simultaneously (most cannot do both well), and our ability to keep clients calm and educated throughout the process of working together.

You can’t afford not to! Planners essentially pay for themselves in terms of their venue and vendor relationships, experience in planning, designing and coordinating, helping clients avoid costly mistakes, bundling vendors where possible, and saving clients countless amounts of time and energy throughout the planning and designing process. If a Planner & Designer is out of reach, or if you feel that you have the time, energy and experience to plan the event yourself, then a Coordinator is a must to ensure all the logistics are taken care of leading up to the event and the day-of.